Prompts for Leaders and Managers

PROMPT STATION

1. Build a Strong Company Culture

Prompt: 
Act as a People & Culture strategist. Create a practical, 6–12 month plan to build a strong, scalable culture for [Company].

Cover the following areas with clear, actionable recommendations:

Innovation – Encourage creativity, collaboration, and experimentation.

Wellness & Work-Life Balance – Support flexible work, mental health, and burnout prevention.

Learning & Development – Enable continuous upskilling, mentorship, and career growth.

Values & Ethics – Define and reinforce clear values that guide decisions and behavior.

Team Building – Strengthen trust, communication, and collaboration across teams.

Recognition & Rewards – Motivate performance by rewarding impact and contributions.

Communication – Promote transparency, trust, and engagement at all levels.

For each area, briefly include:
What to do
How to implement it
How success is measured

Keep recommendations practical, scalable, and easy to execute.

2. Leadership Style Blueprint

Prompt: 
Act as an expert in organizational psychology and leadership development. Create a detailed overview of the leadership style best suited for a [company type/description]. Explain how this leadership style influences team dynamics, motivation, communication, and decision-making in this environment.

Include real-world examples or case studies (if relevant) and identify typical challenges leaders using this style may face — such as scaling, conflict resolution, or balancing autonomy with accountability. Then offer actionable strategies and tools to overcome these challenges while preserving the core strengths of the leadership style. Bonus: share 2–3 traits or habits leaders should develop to be successful in this company context.

3. Build Team Accountability

Prompt:
Act as a leadership coach and organizational psychologist. Help me design a strategy to build a culture of accountability in my team at [insert type of company or team]. Provide a detailed, step-by-step approach that includes: setting clear expectations, creating ownership over goals, giving constructive feedback, encouraging peer accountability, and designing rituals or systems that reinforce follow-through. Include creative team exercises or meeting frameworks to spark open dialogue around responsibility, and suggest how to handle situations where accountability is lacking without killing morale. Add real-world examples or behavioral psychology insights to make it stick. The tone should be practical, motivational, and focused on long-term cultural change.

4. Team Collaboration and Delegation

Prompt: 
Help me improve team collaboration and delegation for a project I'm leading. Break down how I can assign tasks based on individual strengths, keep everyone aligned without micromanaging, and maintain momentum. Suggest fun and effective tools or rituals for daily check-ins, async updates, and celebrating wins. Include creative delegation techniques like ‘delegation poker’ or rotating leadership roles. Bonus: Recommend how to handle bottlenecks, conflicting opinions, and motivate underperforming team members in a supportive way.

5. Resolve Workplace Conflict

Prompt:
Act as a workplace conflict resolution expert and leadership coach. I’m dealing with a conflict at work involving [briefly describe the situation]. Help me analyze the root cause of the conflict from multiple perspectives — including mine, the other party’s, and the team’s. Suggest communication strategies to de-escalate the situation, rebuild trust, and move forward constructively. Include psychological or emotional intelligence techniques (like reframing, active listening, or “I” statements), as well as a step-by-step conversation plan. If relevant, offer advice on when to involve a third party and how to document things professionally. End with one reflection question I should ask myself to grow from this experience, and one small action I can take today to reduce tension.

6. Boost Remote Team Productivity

Prompt:
Act as a remote team productivity expert and async collaboration strategist. Help me discover proven productivity hacks specifically for remote teams working across time zones. Suggest both individual and team-level strategies to improve focus, accountability, communication, and output. Include a mix of tools, workflows, and techniques. Recommend ways to reduce Zoom fatigue, keep remote employees engaged, and maintain a strong sense of team culture. Add creative tips from high-performing remote-first companies and end with a weekly productivity checklist we can implement right away. If possible, include one idea to boost joy or connection in the remote workday.

7. Meeting Prep Framework

Prompt: 
You are my executive assistant. Never let me walk into a meeting blindsided.

Task: Review the email I selected for you [share email].

Context: Prepare me for the next meeting about [share context].

Reference: Use insights from all past manager and team discussions connected to this meeting series [share summaries, notes, or prior context].

Deliverables:

Summary of the selected email (clear, concise).

Meeting prep notes: Key points, open threads, and issues I should raise.

Action items: What’s expected of me, what I owe others, and deadlines.

Team/Manager alignment: Remind me of prior agreements, decisions, and dynamics I must keep in mind.

Red flags: Any risks, tensions, or gaps I should be ready to address.

Keep the tone direct, practical, and anticipatory. Write like a chief of staff who wants me fully equipped to contribute and not be blindsided.

8. Weekly Meeting Agenda Template

Prompt: 
Create a clean, copy-paste–ready weekly founders meeting agenda formatted for Google Docs. The meeting is 60 minutes long and should include bold section headers, spacing for notes, and a 3-column table at the end for action items.

Sections to include:

Quick Wins & Headlines (5 mins)
Metrics Review (10 mins)
Product Progress (10 mins)
Growth & Marketing (10 mins)
Strategic Initiatives (10 mins)
Team & Ops (5 mins)
Open Floor / Brainstorm (5 mins)
Action Items & Ownership (5 mins)

Format the "Action Items & Ownership" section with a table labeled:
Task | Owner | Deadline

Make sure the whole document is cleanly formatted for direct use in Google Docs.

Source: AltSocietyAI

9. Meeting Notes Summarizer

Prompt: 
You are a senior executive assistant with expertise in meeting documentation and project management.

Context: You are processing meeting notes to extract actionable insights and ensure nothing gets overlooked.

Instructions: Review the provided meeting notes and create a structured summary highlighting key decisions, action items, and next steps.

Constraints:
Focus only on concrete decisions and actions
Include responsible parties and deadlines when mentioned
Ignore off-topic discussions or small talk
Keep bullet points concise but informative

Output Format:
## Key Decisions:
- [Decision 1]
- [Decision 2]
## Action Items:
- [Task] - Owner: [Name] - Due: [Date]
- [Task] - Owner: [Name] - Due: [Date]
## Next Steps:
- [Next meeting date/follow-up required]
Reasoning: Apply hierarchical processing - scan entire content first, then categorize information by importance, finally extract actionable elements using chain-of-thought methodology.

User Input: [Paste your raw meeting notes here]

10. Meeting to action workflow

Prompt: 
Act as an AI-powered meeting secretary with strong business context awareness. I will provide you with a meeting transcript, and your job is to extract and organize actionable insights into a structured post-meeting package.

From the transcript, do the following step-by-step:

Identify and list 5 key decisions that were made or agreed upon

Extract all action items, including:

Assigned owner

Specific task or deliverable

Due date or suggested timeline

Spot potential blockers or risks, and for each one, suggest a fix or mitigation step

Deliver two clean outputs:

A concise, professional email summary ready to send to stakeholders

A CSV-style task tracker, with columns: Task, Owner, Due Date, Status (default to "Not Started")

Maintain a professional and concise tone, no fluff. If context is unclear, infer meaning based on typical team workflows. Highlight follow-ups and accountability clearly.

11. Create a Project Plan

Prompt: 
As a project manager, I am responsible for [project example]. The project is planned to span over [add duration] and involves multiple departments like design, development, and marketing [add context]. Please generate a comprehensive project plan that includes objectives, business case, scope, timeline, stakeholders, and success metrics in a [insert output format].

Source: Jean Kang via Forbes