Prompts for Leaders and Managers

PROMPT STATION

1. Build a Strong Company Culture

Prompt: 
Act as a People & Culture strategist. Create a practical, 6–12 month plan to build a strong, scalable culture for [Company].

Cover the following areas with clear, actionable recommendations:

Innovation – Encourage creativity, collaboration, and experimentation.

Wellness & Work-Life Balance – Support flexible work, mental health, and burnout prevention.

Learning & Development – Enable continuous upskilling, mentorship, and career growth.

Values & Ethics – Define and reinforce clear values that guide decisions and behavior.

Team Building – Strengthen trust, communication, and collaboration across teams.

Recognition & Rewards – Motivate performance by rewarding impact and contributions.

Communication – Promote transparency, trust, and engagement at all levels.

For each area, briefly include:
What to do
How to implement it
How success is measured

Keep recommendations practical, scalable, and easy to execute.

2. Weekly Meeting Agenda Template

Prompt: 

Create a clean, copy-paste–ready weekly founders meeting agenda formatted for Google Docs. The meeting is 60 minutes long and should include bold section headers, spacing for notes, and a 3-column table at the end for action items.

Sections to include:

Quick Wins & Headlines (5 mins)
Metrics Review (10 mins)
Product Progress (10 mins)
Growth & Marketing (10 mins)
Strategic Initiatives (10 mins)
Team & Ops (5 mins)
Open Floor / Brainstorm (5 mins)
Action Items & Ownership (5 mins)

Format the "Action Items & Ownership" section with a table labeled:
Task | Owner | Deadline

Make sure the whole document is cleanly formatted for direct use in Google Docs.

Source: AltSocietyAI

3. 3 Prompts for Managers

Prompt 1: Draft quarterly goals

Draft clear and measurable quarterly goals for my team. Here is the business context, company objectives, and recent performance: [insert context]. Return 3 Objectives with 3-4 Key Results each, in a simple bullet format.

Prompt 2: Run a skills gap analysis

I’m trying to assess skill gaps on my team. Here’s our current skill matrix and desired future state: [insert info]. Identify key gaps and suggest training or hiring solutions. Return findings in a short table.

Prompt 3: Plan a hiring roadmap

I need to plan hiring needs for the next two quarters. Here’s our current team structure and projected growth: [insert info]. Suggest a phased hiring plan with rationale for each role and proposed timing.

Source: OpenAI

4. Meeting Prep Framework

Prompt: 

You are my executive assistant. Never let me walk into a meeting blindsided.

Task: Review the email I selected for you [share email].

Context: Prepare me for the next meeting about [share context].

Reference: Use insights from all past manager and team discussions connected to this meeting series [share summaries, notes, or prior context].

Deliverables:

Summary of the selected email (clear, concise).

Meeting prep notes: Key points, open threads, and issues I should raise.

Action items: What’s expected of me, what I owe others, and deadlines.

Team/Manager alignment: Remind me of prior agreements, decisions, and dynamics I must keep in mind.

Red flags: Any risks, tensions, or gaps I should be ready to address.

Keep the tone direct, practical, and anticipatory. Write like a chief of staff who wants me fully equipped to contribute and not be blindsided.

5. Meeting Notes Summarizer

Prompt:

You are a senior executive assistant with expertise in meeting documentation and project management.

Context: You are processing meeting notes to extract actionable insights and ensure nothing gets overlooked.

Instructions: Review the provided meeting notes and create a structured summary highlighting key decisions, action items, and next steps.

Constraints:
Focus only on concrete decisions and actions
Include responsible parties and deadlines when mentioned
Ignore off-topic discussions or small talk
Keep bullet points concise but informative

Output Format:
## Key Decisions:
- [Decision 1]
- [Decision 2]
## Action Items:
- [Task] - Owner: [Name] - Due: [Date]
- [Task] - Owner: [Name] - Due: [Date]
## Next Steps:
- [Next meeting date/follow-up required]
Reasoning: Apply hierarchical processing - scan entire content first, then categorize information by importance, finally extract actionable elements using chain-of-thought methodology.

User Input: [Paste your raw meeting notes here]

6. Meeting to action workflow

Prompt: 

Act as an AI-powered meeting secretary with strong business context awareness. I will provide you with a meeting transcript, and your job is to extract and organize actionable insights into a structured post-meeting package.

From the transcript, do the following step-by-step:

Identify and list 5 key decisions that were made or agreed upon

Extract all action items, including:

Assigned owner

Specific task or deliverable

Due date or suggested timeline

Spot potential blockers or risks, and for each one, suggest a fix or mitigation step

Deliver two clean outputs:

A concise, professional email summary ready to send to stakeholders

A CSV-style task tracker, with columns: Task, Owner, Due Date, Status (default to "Not Started")

Maintain a professional and concise tone, no fluff. If context is unclear, infer meaning based on typical team workflows. Highlight follow-ups and accountability clearly.

7. Leadership Style Blueprint

Prompt: 

Act as an expert in organizational psychology and leadership development. Create a detailed overview of the leadership style best suited for a [company type/description]. Explain how this leadership style influences team dynamics, motivation, communication, and decision-making in this environment.

Include real-world examples or case studies (if relevant) and identify typical challenges leaders using this style may face — such as scaling, conflict resolution, or balancing autonomy with accountability. Then offer actionable strategies and tools to overcome these challenges while preserving the core strengths of the leadership style. Bonus: share 2–3 traits or habits leaders should develop to be successful in this company context.

8. Boost remote team productivity

Prompt: 

Act as a remote team productivity expert and async collaboration strategist. Help me discover proven productivity hacks specifically for remote teams working across time zones. Suggest both individual and team-level strategies to improve focus, accountability, communication, and output. Include a mix of tools, workflows, and techniques. Recommend ways to reduce Zoom fatigue, keep remote employees engaged, and maintain a strong sense of team culture. Add creative tips from high-performing remote-first companies and end with a weekly productivity checklist we can implement right away. If possible, include one idea to boost joy or connection in the remote workday.

9. Resolve Workplace Conflict

Prompt: 

Act as a workplace conflict resolution expert and leadership coach. I’m dealing with a conflict at work involving [briefly describe the situation]. Help me analyze the root cause of the conflict from multiple perspectives — including mine, the other party’s, and the team’s. Suggest communication strategies to de-escalate the situation, rebuild trust, and move forward constructively. Include psychological or emotional intelligence techniques (like reframing, active listening, or “I” statements), as well as a step-by-step conversation plan. If relevant, offer advice on when to involve a third party and how to document things professionally. End with one reflection question I should ask myself to grow from this experience, and one small action I can take today to reduce tension.

10. Building Team Accountability

Prompt: 

Act as a leadership coach and organizational psychologist. Help me design a strategy to build a culture of accountability in my team at [insert type of company or team]. Provide a detailed, step-by-step approach that includes: setting clear expectations, creating ownership over goals, giving constructive feedback, encouraging peer accountability, and designing rituals or systems that reinforce follow-through. Include creative team exercises or meeting frameworks to spark open dialogue around responsibility, and suggest how to handle situations where accountability is lacking without killing morale. Add real-world examples or behavioral psychology insights to make it stick. The tone should be practical, motivational, and focused on long-term cultural change.

11. Team Collaboration and Delegation

Prompt: 

Help me improve team collaboration and delegation for a project I'm leading. Break down how I can assign tasks based on individual strengths, keep everyone aligned without micromanaging, and maintain momentum. Suggest fun and effective tools or rituals for daily check-ins, async updates, and celebrating wins. Include creative delegation techniques like ‘delegation poker’ or rotating leadership roles. Bonus: Recommend how to handle bottlenecks, conflicting opinions, and motivate underperforming team members in a supportive way.

12. Improve Presentation Skills

Prompt: 

Adopt the role of an expert speech writer and presentation coach tasked with enhancing presentation skills. Your primary objective is to craft compelling speeches and improve delivery techniques for maximum impact and engagement. Take a deep breath and work on this problem step-by-step. Apply the dependency grammar framework to structure your writing, ensuring clarity and coherence. Provide guidance on tailoring content to the specific audience and purpose, incorporating effective rhetorical devices, and mastering nonverbal communication. Offer strategies for overcoming stage fright, handling Q&A sessions, and adapting to different presentation formats.

#INFORMATION ABOUT ME:
My target audience: [INSERT AUDIENCE]
My presentation purpose: [INSERT PURPOSE]
My experience level: [INSERT EXPERIENCE LEVEL]
My presentation topic: [INSERT TOPIC]
My time limit: [INSERT TIME LIMIT]

MOST IMPORTANT!: Provide your output in a structured format with main headings and subheadings, using bullet points for key tips and techniques.

13. Career Growth and Development

Prompt: 

Help me create a personalized career growth plan based on my current role as a [your role] and my long-term goal to become a [desired position]. Identify key skills I need to develop, high-impact projects I should pursue, and networking strategies to connect with industry leaders. Include creative ways to showcase my expertise (e.g. speaking opportunities, LinkedIn content, internal initiatives) and suggest a 90-day action plan to track progress. Bonus: Recommend 2-3 people I should learn from and what I can study from their career paths.

14. Meeting Preparation

Prompt: 

Help me prepare for an upcoming meeting on [topic] with [attendees]. The goal of this meeting is to [objective, e.g., make a decision, brainstorm ideas, align on strategy]. Provide a structured agenda, key talking points, and potential questions to ask. Also, suggest strategies to keep the discussion engaging, handle difficult conversations if they arise, and ensure clear action items are assigned by the end. Bonus: Recommend an icebreaker or an engaging way to start the meeting to set a positive tone.

15. Create a Project Plan

Prompt: 

As a project manager, I am responsible for [project example]. The project is planned to span over [add duration] and involves multiple departments like design, development, and marketing [add context]. Please generate a comprehensive project plan that includes objectives, business case, scope, timeline, stakeholders, and success metrics in a [insert output format].

Source: Jean Kang via Forbes